Batavia City School District Board of Education
Regular Meeting at 6 PM
Held in the Superintendent’s Conference Room, 260 State Street, Batavia, NY 14020
A. Call to Order by Board President
Subject
1. Pledge of Allegiance
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
A. Call to Order by Board President
Type
Procedural
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
Subject
2. Public to be Heard
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
A. Call to Order by Board President
Type
Procedural
Subject
3. Good News! Shared by Board President
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
A. Call to Order by Board President
Type
Procedural
B. Presentations
Subject
1. Batavia Winterguard Competition Trip Proposal – Mrs. Jane Haggett
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
B. Presentations
Type
Action, Information
Trip to Regional Winterguard Competition in Bethlehem, PA from March 17-19, 2023.
Subject
2. Spring Band Trip Proposal – Mrs. Jane Haggett
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
B. Presentations
Type
Action, Information
Cleveland-Cedar Point Music Festival via Motorcoach, May 12-15, 2023, Ohio
C. Reports
Subject
1. Superintendent’s Report – Mr. Jason Smith
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
C. Reports
Type
Information
Subject
2. Student Ex-Officio’s Report – Miss Julia Petry
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
C. Reports
Type
Information
D. Consent Grouping
Subject
1. Motion to Approve the Grouping of Consent Items
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
D. Consent Grouping
Type
Action (Consent)
E. Consent Minutes
Subject
1. Board of Education Minutes
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
E. Consent Minutes
Type
Action (Consent)
Approval of Board Minutes from December 19, 2022.
F. Consent CSE and CPSE Minutes
Subject
1. Committee on Special Education and Committee on Preschool Special Education Reports
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
F. Consent CSE and CPSE Minutes
Type
Action (Consent)
CSE Reports: 11/29/22 (3), 12/6/22 (5), 12/8/22 (1), 12/12/22 (1), 12/13/22 (3), 12/15/22 (1), 12/19/22 (2), 12/20/22 (1), 1/6/23 (1), 1/10/23 (2), 1/11/23 (1), 1/12/23 (2)
CSE Reports (Amendments no meeting held): 12/6/22 (1), 12/19/22 (1), 12/22/22 (1), 12/29/22 (1), 1/4/23 (2), 1/5/23 (1), 1/6/23 (1), 1/10/23 (1)
CPSE Reports: 12/19/22 (12), 1/3/23 (5), 1/5/23 (1), 1/17/23 (9)
CPSE Reports (Amendments no meeting held): 1/3/23 (1), 1/5/23 (1), 1/11/23 (2)
G. Consent Personnel Matters
Subject
1. Retirement
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
G. Consent Personnel Matters
Type
Action (Consent)
1. Business Teacher [BHS], effective July 1, 2023
Subject
2. Leave of Absence
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
G. Consent Personnel Matters
Type
Action (Consent)
- Cook Manager [BHS], Unpaid leave of absence effective March 27, 2023 through March 31, 2023
- Elementary Teacher [JK], Maternity Leave (not eligible for FMLA), effective on or about February 27, 2023 through on or about April 28, 2023
- Special Education Teacher [JK], Unpaid leave of absence effective February 6, 2023 through June 30, 2023
Subject
3. Resignations
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
G. Consent Personnel Matters
Type
Action (Consent)
- Custodial Worker [JA], effective 12/29/22
- Data Processing Clerk [DO], effective 1/4/23
- Director of Facilities II, effective 12/31/22
- Food Service Helper [BHS], effective 1/3/23
- Senior Custodial Worker [JK], effective retroactive to 11/19/21
- Teacher Aide [BMS], effective 2/4/23
Subject
4. Tenure Appointment
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
G. Consent Personnel Matters
Type
Action (Consent)
Tenure for:
| Meaghan Tederous | Hired 1/28/19 | Tenure Date 1/28/23 | English | BMS | 1st Reading, 12/19/22 |
Subject
5. Appointments of Personnel
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
G. Consent Personnel Matters
Type
Action (Consent)
H. Consent Financials
Subject
1. Financials for November 2022; Clerk’s Report, Treasurer’s Report, and Budget Transfers (Warrants as listed)
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
H. Consent Financials
Type
Action (Consent)
- Clerk’s Report – November 2022
- Treasurer’s Report – November 2022
- Budget Transfers – November 2022
- Warrants
- ACH Proof Listing Report for Schedule A-41
- Check Warrant for A-41: A 12/16/22 Warrant for 12/10/22-12/16/22
- Vendor Payments in Excess of $10,000.00 from 12/10/22-12/16/22
- Check Warrant Report for E-22: E 12/16/22 Warrant for 12/10/22-12/16/22
- Check Warrant Report for TA-14: TA Processing 12/16/22 Payroll for 12/16/22-12/16/22
- Check Warrant Report for TA-15: TA Processing 12/30/22 Payroll for 12/30/22-12/30/22
- ACH Proof Listing Report for Schedule A-45
- Check Warrant for A-45: A 1/6/23 Warrant for 12/24/22-1/6/23
- Vendor Payments in Excess of $10,000.00 from 12/31/22-1/6/23
- Check Warrant for A-43: December Manual Checks for 12/1/22-12/31/22
- ACH Proof Listing Report for Schedule A-47
- Check Warrant Report for A-47: A 1/13/23 Warrant for 1/7/23-1/13/23
- Vendor Payments in Excess of $10,000.00 from 1/7/23-1/13/23
- Check Warrant Report for E-25: E 1/13/23 Warrant for 1/7/23-1/13/23
- Check Warrant Report for TA-16: TA Processing 1/13/23 Payroll for 1/13/23-1/13/23
- ACH Proof Listing Report for Schedule A-48
- Check Warrant Report for A-48: A 1/20/23 Warrant for 1/14/23-1/20/23
- Vendor Payments in Excess of $10,000.00 from 1/14/23-1/20/23
- Check Warrant Report for E-26: E 1/20/23 Warrant for 1/14/23-1/20/23
Subject
2. Student Accounts Quarterly Report, October 1 – December 31, 2022
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
H. Consent Financials
Type
Action (Consent)
Student Accounts Quarterly Report from October 1, 2022 through December 31, 2022.
I. Consent Contracts
Subject
1. Contract with the Batavia City School District and Hearing Evaluation Services of Buffalo, Inc.
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Contract for Audiology Services between the Batavia City School District and Hearing Evaluation Services of Buffalo, Inc., effective September 28, 2022, through June 30, 2023; Consultant fee $400.00 per hour for no more than the number of hours provided in each student’s IEP or 504 Plan and mileage reimbursement at a rate of $0.57/mile for travel as specified if warranted.
Subject
2. Memorandum of Agreement betwee BCSD and the Batavia Custodial Association
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Memorandum of Agreement between the Batavia City School District and the Batavia Custodial Association; Mid-day shift flexibility
Subject
3. Amendment to the Batavia City School District Superintendent’s Contract
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Amendment to Batavia City School District Superintendent’s Contract
Subject
4. Elba Central School District Agreement – 12:1:1 Program [Jackson], 2022-23, One (1) Student; Estimated Annual Cost per Student $25,879.34
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Elba Central School District Agreement – 12:1:1 Program [Jackson], 2022-23, One (1) Student; Estimated Annual Cost per Student $25,879.34.
Subject
5. Pavilion Central School District Agreement – 6:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $52,477.87 (pro-rate from November 28, 2022; $37,679.11)
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Pavilion Central School District Agreement – 6:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $52,477.87 (pro-rate from November 28, 2022; $37,679.11)
Subject
6. Pavilion Central School District Agreement – 6:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $34,090.59 (pro-rate from November 28, 2022; $24,477.04)
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Pavilion Central School District Agreement – 6:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $34,090.59 (pro-rate from November 28, 2022; $24,477.04)
Subject
7. LeRoy Central School District Agreement – 12:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $35,726.58
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
LeRoy Central School District Agreement – 12:1:1 Program [JK], 2022-23, One (1) Student; Estimated Annual Cost per Student $35,726.58.
Subject
8. Memorandum of Agreement between Batavia City School District Board of Education and Pembroke Central School District Board of Education for participation in Winterguard (Cadet Guard)
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Memorandum of Agreement between Batavia City School District Board of Education and Pembroke Central School District Board of Education for participation in Winterguard (Cadet Guard) at the middle school level, effective November 1, 2022.
Subject
9. Speech Therapy Service Agreement with Elizabeth Tuites, MA, CCC-SLP, effective January 3, 2023 through June 30, 2023; Direct Consulting $67.00/half hour and Annual Review Meeting $30.00/meeting
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Speech Therapy Service Agreement with Elizabeth Tuites, MA, CCC-SLP, effective January 3, 2023 through June 30, 2023; Direct Consulting $67.00/half hour and Annual Review Meeting $30.00/meeting.
Subject
10. Speech Therapy Service Agreement with Paula Ferraro, MA, CCC-SLP, effective January 3, 2023 through June 30, 2023; Direct Consulting $67.00/half hour and Annual Review Meeting $30.00/meeting
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
I. Consent Contracts
Type
Action (Consent)
Speech Therapy Service Agreement with Paula Ferraro, MA, CCC-SLP, effective January 3, 2023 through June 30, 2023; Direct Consulting $67.00/half hour and Annual Review Meeting $30.00/meeting.
Subject
1. Monroe #2 BOCES Cooperative Bid for Audio Visual Equipment (No Bid Awards – District will purchase off NYS Contract or another cooperative piggybacking contract.
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
J. Consent Bids
Type
Action (Consent)
Monroe #2 BOCES Cooperative Bid for Audio Visual Equipment (No Bid Awards – District will purchase off NYS Contract or another cooperative piggybacking contract)
K. Consent Change Orders
Subject
1. BCSD 2020 Vision Capital Improvement Project Phase II Change Orders
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
K. Consent Change Orders
Type
Action (Consent)
- Change Order No. 105-002, Blackmon-Farrell Electric, Labor and Materials to repair damaged school sign, $1,240.00
- Change Order No. 105-003, Blackmon-Farrell Electric, Labor and Materials to add two (2) exterior lights at loading dock, $874.00.
L. Consent Conference
Subject
1. Therapeutic Crisis Intervention for School (TCIS) Refresher Training Conference for Kellie Marciano
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
L. Consent Conference
Type
Action (Consent)
TCIS Refresher Training held in Ithaca, NY, January 30-31, 2023; Kellie Marciano
M. Old Business
Subject
1. Batavia City Schools Guidelines for Board of Education Members and Administrators
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
M. Old Business
Type
Action
Approval of the Batavia City School District Guidelines for Board of Education Members and Administrators (previously viewed and discussed on December 19, 2022).
Subject
2. Approval of Spring 2023 Flag Football
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
M. Old Business
Type
Action
Approval for Spring 2023 Flag Football as presented by Mr. Bromley on December 19, 2022
N. New Business
Subject
1. Policy Updates (Recommended by Board Policy Committee with Request to Waive Second Reading)
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
N. New Business
Type
Action
Policy Update as attached for Home Instruction (Home Schooling) #8470
Subject
2. ASCD Renewal Membership from March 1, 2023 through February 29, 2024, $2,595.00
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
N. New Business
Type
Action
ASCD Renewal Membership from March 1, 2023 through February 29, 2024, $2,595.00
Subject
3. Board Resolution to Appoint an ‘Acting Principal’ in the absence of the appointed school principal.
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
N. New Business
Type
Action
Board Resolution to appoint an ‘Acting Principal’ in the absence of the appointed principal as necessary by the Superintendent of Schools.
O. Discussion and/or Other Reports
Subject
1. Board Member Comments and/or Other Reports
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
O. Discussion and/or Other Reports
Type
Information
P. Adjourn
Subject
1. Motion to Adjourn Meeting
Meeting
Jan 23, 2023 – Batavia City School District Regular Board of Education Meeting
Category
P. Adjourn
Type
Action